Dissertation Preparation

Defending and Depositing Your

Health Sciences Doctoral Program Capstone Project

June 2009

NOTE: In addition to the procedures outlined below, you must observe any regulations approved in your program that are not precluded by these instructions. Direct any questions to the Dissertation Assistant, Judy Waldman, at (212) 817-7069, Room 2304 (2nd floor), jwaldman@gc.cuny.edu, FAX (212) 817-2982.

General Information and Requirements

Procedures for Capstone Project Approval

Preparation of Deposit Copies

Deposit Procedures

Fees

Sample Pages

I. General Information and Requirements

All students who were advanced to Level 2 and who have completed all required coursework must submit to the Office of Sponsored Research (Room 8309) a copy of the Human Participants Clearance Form (Form A) and the Project Proposal Clearance: Human Participants (Form B). Form B must be signed by the student and the Dissertation Advisor. It will then require the signature of the Chair of the GC Committee on the Protection of Human Subjects.

The doctoral degree requirements are considered met on the date the coursework including clinical affiliations/residency is completed,* the capstone project is actually deposited in the Mina Rees Library, the Registrar clears the student's record, and all fees are paid. Students who are delinquent in their accounts with any division of the University will not be granted the degree.

*Note: May or may not apply to MA to Au.D. students depending on their program of study

Specific instructions for the preparation and deposit of the dissertation will be found in the following sections. The Dissertation Assistant may refuse to receive the dissertation or capstone project if it does not conform to the established standards. While the dissertation or capstone project may be deposited at any time during the year, for the June 2010 commencement, deposits must be completed by March 19, 2010.

In order to allow sufficient time after your project is approved for preparing the capstone project for deposit and to obtain the necessary clearances, your presentation should be scheduled at least five (5) business days prior to your anticipated deposit date.

Degrees are awarded only on September 30, February 1, or on the date of The Graduate Center's annual commencement generally scheduled for late May or early June. Diplomas will be prepared for distribution only at commencement. After depositing the capstone project, students eligible for graduation will receive from the Registrar an interim certificate testifying to completion of the degree requirements. You will receive information about commencement in April. If you have any questions that are not answered in these instructions, consult the Dissertation Assistant, in Room 2304 (2nd floor) in the Mina Rees Library (212-817-7069).

II. Procedures for Capstone Project Approval – Please consult with your program office

III. Preparation of Deposit Copies –

A.    Print Copies

Approval Page:

The approval page carries two required signatures, those of the chair of the Examining Committee and of the Executive Officer. It also lists names (in type) of the Co-Directors of the Program (see sample approval page). The signatures must appear on the approval pages in both print copies of the dissertation, although the page in the second copy may be a photocopied reproduction of the signed page in the first copy. Candidates are reminded that the paper requirement for the print deposit copies also applies to the approval page.

Corrections and Insertions:

No ink corrections, white correction fluid or insertions between lines on final print deposit copies.

Fonts

Any legible font except script, italic, or ornamental fonts equivalent in scale to 10pt. Arial or 12pt. Times New Roman. Italicized font may be used for non-English words and quotations. Applies to all text including captions, footnotes/endnotes, citations, etc.

Line spacing

Double-space: abstract, dedication, acknowledgements, table of contents, and body of the manuscript, except for quotations as paragraphs, captions, items in tables, lists, graphs, charts. Single-space: footnotes/endnotes, bibliographic entries, lists in appendices.

Margins

Left: 1 ½"; Right: 1"; Top: 1"; Bottom: 1". ALL material, including figures, headers/footers, footnotes/endnotes, and full-page images must appear within the margins of the manuscript. Page numbers are the only exception; these must appear at least ¾" from the edge of the page, but do not need to appear within the margins.

Oversize materials

Acceptable. Fold maps and other material larger than 8 ½" x 11" to manuscript size. Large digital files such as PowerPoint presentations may be printed out and included with the dissertation OR submitted on a dvd which will be stored in a pocket on the inside back cover of the bound dissertation copies.

Page Sequence

Title page
Approval page
Abstract

Or download an example word document:

Title page (1st page)
Approval page (3rd page)
Abstract (4th page)
Preface, Foreword, and/or Acknowledgments
Table of Contents
Lists of Tables
Lists of illustrations, charts, diagrams, etc.
Body of Text (beginning with Arabic number 1)
Appendix
Bibliography
Autobiographical Statement (optional)

Paper for print deposit copies:

White bond paper, 8.5 inches x 11 inches, unlined, at least 20-pound weight and 25% rag or cotton content is required for all deposit copies. No hole punches

Print size and quality

Laser printed copy with crisp, dark black characters; single-side printing only

Quotations:

The doctrine of “fair use” applies [http://library.gc.cuny.edu/copyright/fair_use.html]. UMI suggests that for a quotation or quotations totaling 150 words or more, the copyright owner's permission should be requested. If other forms of copyrighted materials (photographs, charts, tables, etc.) are included in the dissertation, permission must be obtained for their use. (If permission letters are not supplied, the copyrighted materials may not be published by UMI.) See Basic Information on Copyright on the Mina Rees Library web site for additional information on copyright and seeking permissions

Reproduction Processes

The two print deposit copies of the dissertation may be the original + one photocopy. Photocopies must be good-quality reproductions, laser-printing preferred.

Single-side printing

Required

Style and Style Manuals:

Students enrolled in Health Sciences Doctoral Programs must use:
Publication Manual of the American Psychological Association (5th Edition, Washington, D.C., APA, 2001). [Reference BF 76.7 P83 2001]

See Style Guides in the Library's Guide to Copyright for examples of citations and footnotes according to APA.

Title Page:

The title page must include the full capstone project title, the complete name of the author, which should match the Registrar's record of your name (any official changes of the author's name must be made by submission of a legal document to the Registrar's Office), the capstone project statement, and the year of the degree [Sample Title Pages]. If the title includes formulas, symbols, superscripts, subscripts, Greek letters, or other non-alphabetical symbols, you should use word substitutes. Such symbols, while prohibited from being used in the title, may be used throughout the text of the capstone project.

B.    You must also deposit an electronic version of your PowerPoint presentation (Applies to Au.D. students) and a pdf version of the text portion of your dissertation on a disc along with two paper copies.

IV. Deposit Procedures

A.    As soon as your defense date is set make an appointment to meet with the Dissertation Assistant to deposit your project. Contact: Judy Waldman, Dissertation Assistant, Room 2304, Mina Rees Library, Graduate Center, 212 817-7069

B. Complete the following surveys and clearance form online. Print and bring them to the deposit meeting. DO NOT EMAIL ANY OF THE FORMS.:

NSF Survey (Note: brochures are available that describe the survey and provide information about your the confidentiality of the information gathered).

Graduate School Exit Survey

Deposit Clearance Form

C.    You are required to bring the following items to the deposit meeting:

Completed NSF Survey, Exit Survey and Deposit Clearance form

Two official print copies of your dissertation with signed approval pages

Disc containing a pdf file of your capstone project including your PowerPoint presentation if applicable

Cash/Check or credit card (not recommended) for payment at the Bursar's Office

Signed dissertation approval page. The approval page carries two required signatures:

the signature of the CHAIR of the Examining Committee (e.g. ADVISOR)

the signature of the Executive Officer.

It also lists the typed names of the Co-Directors of the Program. Signature are not necessary for the Co-Directors. (see sample approval page)

D.    Students and Advisors are responsible for reviewing the accuracy of their capstone project copies prior to submission. The final copies must be free from all typographical errors and correct in every detail of style and format. Print copies must be unbound, un-punched, and in typing-paper boxes or in envelopes.

E.    The two print deposit copies will be bound and distributed respectively to the Reference section of the Mina Rees Library and to the Executive Officer of your program. If you have received the degree as a recipient of a federal award, you should inquire about the necessity of providing the agency with an extra copy of your capstone project.

F.    When the capstone project is deposited, the fees stated in Section V will be assessed.

G.    Holders of a Perkins or Federal Direct Student Loan must arrange for an exit interview with the Office of Financial Aid. You must give the Office of Financial Aid (212 817- 7460) one week's notice.

V. Fees in effect June 2009

Binding of 2 copies
$14.50

Disc pocket
$6.00

Total:

$20.50

VI. Sample Pages

            Title    Approval    Abstract

Sample Title Page: AUDIOLOGY

ACADEMIC ACHIEVEMENT OF CHILDREN

WITH COCHLEAR IMPLANTS

by

JANE DOE

A capstone research project submitted to the Graduate Faculty in Audiology in partial fulfillment of the requirements for the degree of Doctor of Audiology, The City University of New York

200_ (year degree awarded)

Sample Title Page: PHYSICAL THERAPY

FACTORS INFLUENCING THE USE OF OUTCOME MEASURES

IN PHYSICAL THERAPY PRACTICE

by

JOAN ABBOTT

JOHN SMITH

MARY JONES

MICHAEL JOHNSON

A capstone research project submitted to the Graduate Faculty in Physical Therapy in partial fulfillment of the requirements for the degree of Doctor of Physical Therapy, The City University of New York

200_ (year degree awarded)

Sample Approval Page

This manuscript has been read and accepted for the
Graduate Faculty in Audiology in satisfaction of the
capstone research project requirement for the degree of Au.D.

[typed name]

[required signature]

Date

Chair of Examining Committee

[typed name]

[required signature]

Date

Executive Officer

[typed name]

[typed name]

[typed name]

Program Co-Directors (or members of Examining Committee)

THE CITY UNIVERSITY OF NEW YORK

Sample of Abstract Form

Abstract

ACADEMIC ACHIEVEMENT OF CHILDREN

WITH COCHLEAR IMPLANTS

by

Joan Abbott

Adviser: Professor Alan Hoffman

[Begin text of abstract here. It must be double-spaced and should not exceed 350 words]

Approval Page:	The approval page carries two required signatures, those of the chair of the Examining Committee and of the Executive Officer. It also lists names (in type) of the Co-Directors of the Program (see sample approval page). The signatures must appear on the approval pages in both print copies of the dissertation, although the page in the second copy may be a photocopied reproduction of the signed page in the first copy. Candidates are reminded that the paper requirement for the print deposit copies also applies to the approval page.
Corrections and Insertions:	No ink corrections, white correction fluid or insertions between lines on final print deposit copies.
Fonts	Any legible font except script, italic, or ornamental fonts equivalent in scale to 10pt. Arial or 12pt. Times New Roman. Italicized font may be used for non-English words and quotations. Applies to all text including captions, footnotes/endnotes, citations, etc.
Line spacing	Double-space: abstract, dedication, acknowledgements, table of contents, and body of the manuscript, except for quotations as paragraphs, captions, items in tables, lists, graphs, charts. Single-space: footnotes/endnotes, bibliographic entries, lists in appendices.
Margins	Left: 1 ½"; Right: 1"; Top: 1"; Bottom: 1". ALL material, including figures, headers/footers, footnotes/endnotes, and full-page images must appear within the margins of the manuscript. Page numbers are the only exception; these must appear at least ¾" from the edge of the page, but do not need to appear within the margins.
Oversize materials	Acceptable. Fold maps and other material larger than 8 ½" x 11" to manuscript size. Large digital files such as PowerPoint presentations may be printed out and included with the dissertation OR submitted on a dvd which will be stored in a pocket on the inside back cover of the bound dissertation copies.
Page Sequence	Title page Approval page Abstract Or download an example word document: Title page (1st page) Approval page (3rd page) Abstract (4th page) Preface, Foreword, and/or Acknowledgments Table of Contents Lists of Tables Lists of illustrations, charts, diagrams, etc. Body of Text (beginning with Arabic number 1) Appendix Bibliography Autobiographical Statement (optional)
Paper for print deposit copies:	White bond paper, 8.5 inches x 11 inches, unlined, at least 20-pound weight and 25% rag or cotton content is required for all deposit copies. No hole punches
Print size and quality	Laser printed copy with crisp, dark black characters; single-side printing only
Quotations:	The doctrine of “fair use” applies [http://library.gc.cuny.edu/copyright/fair_use.html]. UMI suggests that for a quotation or quotations totaling 150 words or more, the copyright owner's permission should be requested. If other forms of copyrighted materials (photographs, charts, tables, etc.) are included in the dissertation, permission must be obtained for their use. (If permission letters are not supplied, the copyrighted materials may not be published by UMI.) See Basic Information on Copyright on the Mina Rees Library web site for additional information on copyright and seeking permissions
Reproduction Processes	The two print deposit copies of the dissertation may be the original + one photocopy. Photocopies must be good-quality reproductions, laser-printing preferred.
Single-side printing	Required
Style and Style Manuals:	Students enrolled in Health Sciences Doctoral Programs must use: Publication Manual of the American Psychological Association (5th Edition, Washington, D.C., APA, 2001). [Reference BF 76.7 P83 2001] See Style Guides in the Library's Guide to Copyright for examples of citations and footnotes according to APA.
Title Page:	The title page must include the full capstone project title, the complete name of the author, which should match the Registrar's record of your name (any official changes of the author's name must be made by submission of a legal document to the Registrar's Office), the capstone project statement, and the year of the degree [Sample Title Pages]. If the title includes formulas, symbols, superscripts, subscripts, Greek letters, or other non-alphabetical symbols, you should use word substitutes. Such symbols, while prohibited from being used in the title, may be used throughout the text of the capstone project.

Binding of 2 copies	$14.50
Disc pocket	$6.00
Total:	$20.50

		[typed name]

		[required signature]
Date		Chair of Examining Committee

		[typed name]

		[required signature]
Date		Executive Officer