Gift Policy
The Mina Rees Library selectively accepts all donations of library materials based on several criteria:
- the research value of items in view of the graduate programs supported by the library
- space considerations
- the condition of the material
Library program selectors will accept or dispose donated materials based on these criteria and the Librarys collection development policy.
It is understood that, once a donation becomes the Librarys property, it will be processed for the collection or disposed of through sale donation or discard.
Because of limited staff and space, the Mina Rees Library cannot create a special collection for a donors materials nor can it provide special processing (e.g., special book plating) for all materials added to the Librarys shelves. Except where items have been designated "Reserve" for a particular course, gift items will not ordinarily receive expedited processing.
The Mina Rees Library does not provide appraisals for donations and donors are asked to have their gifts appraised beforehand.
Procedures for donating materials
- Please contact the appropriate program liaison if you would like to donate materials for the collection.
- Delivery to the Library of all donations must be arranged by the donor, usually during regular business hours. Occasionally, donations can be brought into the Library outside of normal business hours, but only after prior arrangements have been made with a member of the library staff.
- If a donation is large, the donor will be asked to provide a list of materials for prior review. The Library will not be responsible for creating an itemized list of donations for the donor.
- All donors must fill out and sign a Donor Form that officially transfers ownership of the donation to the Mina Rees Library.
A letter of acknowledgement from the Associate Librarian for Technical Services and Collection Management will be sent to the donor.